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Executive Assistant to the Vice President for Advancement

Apply now Job no: 492595
Work Type: Staff full-time
Location: Abilene
Categories: Advancement/ Alumni, Staff, Office Support

About ACU

ACU is affiliated with the fellowship of the Church of Christ. All applicants must be professing Christians and willing to support the Christian mission and purpose of Abilene Christian University while employed by the university.

Title of Position Executive Assistant to the Vice President for Advancement
Posting Location Abilene Christian University - Abilene Campus
Department Advancement
Employee Class Non-exempt/Full-time
Basic Responsibilities A. Provide administrative support to the Vice President for Advancement and Associate Vice President for Advancement
B. Oversee Advancement division budget
C. Coordinate administrative support for the Advancement division of the university and assist with HR forms and policies for the division
Essential Duties

A. Provide administrative support to Vice President for Advancement and Associate Vice President
1. Maintain Vice President’s calendar, manage travel, set meetings and plan small donor events
2. Type correspondence and reports and manage mail merges for thank you letters
3. Hire and supervise student employees

B. Oversee Advancement division budget
1. Track budgets for all departments within the Advancement division and provide reports to Vice President and Associate Vice President for Advancement
2. Process purchase orders, journal entries, and expense reports; reallocate purchasing card expenses
3. Maintain accurate files and records.

C. Coordinate administrative support for the Advancement division of the university and assist with HR forms and policies for the division
1. Handle HR duties, including preparing and submitting PAFs and approving time
2. Work closely with Associate Vice President for Advancement and Advancement division administrative coordinators
3. Work with Advancement officers to provide or delegate required administrative support

Professional Development Requirements

A. Skills
1. High level of proficiency with Microsoft Word and Excel
2. Strong organizational skills
3. Strong written and verbal communication skills

B. Training Modules Required
1. Banner Advancement and Finance
2. Google Suite, especially calendar, Gmail and Docs/Sheets
3. Reeher/Blackbaud
4. Concur
5. Pcard

Qualifications

A. Professional
1. High school diploma required. Bachelor’s degree preferred
2. Minimum of three to five years of administrative/office management experience required
3. Budgetary or bookkeeping experience preferred

B. Personal
1. Well-developed interpersonal skills
2. Professional presence and demeanor, deal with deadlines
3. Ability to manage multiple tasks and deadlines with grace and efficiency
4. Discretion with confidential information regarding donors, prospective donors, and Advancement HR records

Physical Demands A. Sit for long periods of time
B. Set up meeting sites (may involve moving and setting up tables and chairs)
C. May need to lift 25-30 pounds
Additional Information

ACU does not discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.

ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets.  Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.

 

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