Employment Opportunities at ACU

At Abilene Christian University, you will find more than a job. You will find a workplace where you can impact the lives of more than 5,200 students who are being educated as Christ-centered global leaders each year. The university has been recognized as a "Great College to Work For" by The Chronicle of Higher Education for 11 years. We offer a dynamic and collaborative work environment, expansive opportunities for professional and personal development, and an emphasis on our core Christian values. Explore these postings for the Abilene campus and Dallas branch to find the right fit for you.

At Abilene Christian University, you will find more than a job. You will find a workplace where you can impact the lives of more than 5,200 students who are being educated as Christ-centered global leaders each year. The university has been recognized as a "Great College to Work For" by The Chronicle of Higher Education for 11 years. We offer a dynamic and collaborative work environment, expansive opportunities for professional and personal development, and an emphasis on our core Christian values. Explore these postings for the Abilene campus and Dallas branch to find the right fit for you.

Main Content

Administrative Coordinator/Budget Manager

Apply now Job no: 493283
Work Type: Staff reduced full-time
Location: Abilene
Categories: Staff, Communications/ Marketing/ Public Relations

About ACU

ACU is affiliated with the fellowship of the Church of Christ. All applicants must be professing Christians and willing to support the Christian mission and purpose of Abilene Christian University while employed by the university.

Title of Position Administrative Coordinator/Budget Manager
Posting Location Abilene
Department Journalism and Mass Communication and Art and Design
Employee Class Nonexempt reduced full-time
Basic Responsibilities 1. Manage regular budget operations
2. Facilitate monthly budget related reporting
3. Track, manage, and distribute student scholarships
4. Facilitate arrangements for domestic and international travel
5. Oversee external audit processes
Essential Duties

Manage regular budget operations
1. Assist Department Chairs to set budgets for the fiscal year.
      a. Work in Banner Finance to track spending

2. Ordering equipment and supplies
      a. General office supplies
            1. Including items needed by individual faculty members
      b. Specialized art and media equipment supplies
            1. Using the Student Fee budgets
      c. Capital equipment: Track with college/university deadlines for expenditures

3. Facilitating and tracking budget transfers (permanent and temporary)

4. Managing, tracking, and executing hiring paperwork (students, part-time faculty, faculty stipends, guest                     lecturers, gallery artists)
       a. Liaising with College office
       b. Processing ePAFs

5. Process payments to vendors/guests (visiting artists, etc.)

Facilitate monthly budget related reporting
1. Reconcile and allocate pCards
       a. Gather and upload receipts
       b. Provide needed documentation
       c. Allocate entries to functional categories

2. Assist Chairs with budget reporting and tracking

Track, manage, and distribute student scholarships
1. Assist Chairs with the allocation of departmental scholarships
       a. Liaise with Student Financial Services as appropriate

2. Manage and disperse scholarship funds for the Annual Art

Student Competition

Facilitate arrangements for domestic and international travel
1. Execute all booking arrangements and work with Student Engagement Coordinator to arrange Spring Break trips.

2. Book arrangements for faculty travel (e.g. airfare, ground transportation, housing, registration)
       a. Professional Development
       b. Recruiting events
       c. Other events as needed

3. Liaise with Study Abroad Office for international travel arrangements as appropriate

Oversee external audit processes
1. With with Chairs to become familiar with audit processes and paperwork

2. Prepare reports that fulfill audit requirements

3. Coordinate with other campus offices to support timely submission of audit materials

 Professional Development Requirements

Skills
        1. Excellent organizational and bookkeeping skills
             a. With special attention to spreadsheets
        2. Demonstrated competence in spreadsheets and data management

Training Required
        1. Excel
        2. Banner
        3. Concur
        4. Google Docs (Spreadsheets, Documents, etc.) and Calendar

Qualifications

Professional
       1. Bachelor’s degree required
       2. Experience working with budgets

Personal
       1. Organized and able to manage multiple activities simultaneously
       2. Detail oriented and able to independently manage deadlines and calendars
       3. Ability to prioritize competing objectives

Physical Demands

1. Sitting, standing, talking, and visual acuity such as fits office tasks: typing documents, reading computer screens, etc.

2. Occasional lifting of materials (reams of paper, boxes of folders, etc.)

Additional Information

ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.

ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets.  Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.

 

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