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Effective April 8, Abilene Christian University has paused the majority of hiring for the Abilene campus. This is in response to the continuously changing circumstances involving the spread of COVID-19. This hiring pause is anticipated to continue through the summer. Human Resources will inform the University community once this pause has been lifted. For additional information or assistance, contact tiffany.badon@acu.edu






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Lytle Center Administrative Coordinator

Apply now Job no: 492767
Work Type: Staff reduced full-time
Location: Abilene
Categories: Office Support, Staff

About ACU

ACU is affiliated with the fellowship of the Church of Christ. All applicants must be professing Christians and willing to support the Christian mission and purpose of Abilene Christian University while employed by the university.

Title of Position Administrative Assistant, Lytle Center for Faith and Leadership
Posting Location Abilene, TX
Department Lytle Center for Faith and Leadership
Employee Class Nonexempt Reduced Full time
Basic Responsibilities
Manage the operations and logistics for the Lytle Center
1.  Plan, facilitate, and organize Lytle Center events
2.  Provide full administrative support to the Center Director
3.  Manage Center budget and expenses
4.  Recruit, hire, train, and supervisor Center student employees and fellows
Essential Duties
  1. Event planning
    1. Plan Center trips and events in Abilene and off-site locations. 
    2. Book travel for Center staff, students, and guests (using Concur travel system software)
    3. Manage event budgets
    4. Coordinate registration processes and details for large groups of people
    5. Communicate with distinguished speakers on scheduling and accommodations
     
    Assist in marketing, advertising, and public relations efforts for the Center and for Center events
    1. Manage Center website, blog, and social media efforts
    2. Create and/or coordinate advertising for Center courses, events, and experiences
    3. Coordinate with College of Business and ACU marketing teams to highlight Center activities
     
    Manage budgeting and expense reports for the Lytle Center
    1. Reconcile all Center Director’s purchasing card statements and manage other budget detail, such as Banner (data system software) reports, journal entries, deposits, etc.
    2. Process expense reports for the Center and Center staff
     
    Be the front-line for the Lytle Center office space
    1. Willing and able to provide exceptional, positive interactions with all Center constituents
    2. Responsible for opening and closing the Center daily
    3. Manage all Center communication: Answer phones, coordinate email and web-based communications
    4. Greet and socialize with guests
    5. Order supplies and materials
    6. Manage Center office decorum
Professional Development Requirements Must be able to fully attend, work, and support annual Leadership Summit course (off-site for one full week) every January.
Qualifications  
  1. At least a high school diploma or equivalent (Undergraduate degree preferred)
  2. 1-3 years experience in administration, bookkeeping, event planning, receptionist or related fields
  3. Ability to fully attend and work our weeklong out-of-State Leadership course in early January each year
  4. Positive Attitude
  5. “All Hands On Deck” mentality: “If it needs to be done, I’ll get it done” thinking
  6. Hard work ethic and Initiative
  7. Passion and desire to actively contribute to a spiritual formation centered environment
  8. Advanced proficiency in Microsoft Excel
  9. Proficiency in word processing and related Office products (Word, PowerPoint, etc.)
  10. Familiarity with Adobe Creative Suite (Photoshop, Illustrator, InDesign, etc.)
  11. Proficiency with Concur travel system and Banner (preferred)
  12. Content management experience for web design (preferred)

 

   
Additional Information

ACU does not discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.

ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets.  Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.

 

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