NEXT Lab Executive Assistant
Apply now Job no: 492792
Work Type: Staff full-time
ACU is affiliated with the fellowship of the Church of Christ. All applicants must be professing Christians and willing to support the Christian mission and purpose of Abilene Christian University while employed by the university.
Title of Position NEXT Lab Executive Assistant
Posting Location Abilene, TX
Department NEXT Lab
Employee Class Nonexempt Full time
Basic Responsibilities A. Maintains administrative workflow by performing general office, clerical, and
executive support tasks to ensure organizational sustainability. B. Collaborate with director and team members to devise and implement strategic administrative improvements. C. Ensures appointments and schedules are documented for executive personnel. D. Serve as contact for information on special business events, such as oversight committee meetings, general team meetings, consortium workshops. E. Provides information and support to team members by answering questions and requests. F. Manages and routes phone calls appropriately. G. Oversee expenditures and work with the accounting department to manage the NEXT Lab’s budget. H. Recruit, hire and train new employees based on the organization’s needs. I. Maintain records and databases of employee information. J. Create reports and prepare presentations as needed. K. Make travel arrangements for Director and team members in general. L. Manage and order office supplies, as well as office equipment. M. Schedule in-house and external meetings. N. Monitor and direct incoming mail; prepare outgoing mail for pickup. O. Greet visitors to the office and direct visitors to the correct location. P. Other duties as assigned.
Professional Development Requirements A. Skills
1. Technical proficiency using software applications 2. Excellent verbal and written communication skills 3. Effective interpersonal skills
High School Diploma or equivalent, degree may be preferred.
Experience in administrative support field.
Professional appearance and courteous manner.
Ability to handle multiple tasks and projects simultaneously.
Proficiency with office technology and equipment.
Exceptional interpersonal and written and verbal communication skills.
Teamwork, and people skills with demonstrable ability to perform effectively in a fast-paced environment.
Detail oriented with ability to work independently.
Demonstrates a high degree of integrity and discretion.
Ability to adapt to frequent change, delays, or unexpected events.
Office work that that primarily involves sitting/standing.
Ascending or descending stairs to attend meetings.
ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.
ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets. Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.
Advertised: Central Daylight Time June 30, 2020
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