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Some faculty and staff positions on the Abilene campus may be subject to a hiring pause as a response to the continuously changing circumstance involving COVID-19. For additional information or assistance, contact tiffany.badon@acu.edu






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Administrative Coordinator: Department of Agricultural and Environmental Sciences and Department of Mathematics

Apply now Job no: 492807
Work Type: Staff full-time
Location: Abilene
Categories: Staff

About ACU

ACU is affiliated with the fellowship of the Church of Christ. All applicants must be professing Christians and willing to support the Christian mission and purpose of Abilene Christian University while employed by the university.

Title of Position Administrative Coordinator: Department of Agricultural and Environmental Sciences and Department of Mathematics
Posting Location Abilene, TX
Department College of Arts and Sciences
Employee Class Nonexempt Full time
Basic Responsibilities
  1. Serve as frontline support

  2. Supervise student employees

  3. Maintain department budgets and finances

  4. Serve as the building maintenance support coordinator

  5. Academic Support 

  6. Plan and implement department events

  7. Perform other duties as needed or assigned

Essential Duties
  1. Serve as frontline support

    1. Answer and direct incoming telephone calls, take messages, answer voicemail

    2.  Greet visitors

    3. Direct students to classrooms

    4. Order, receive, and maintain office and classroom supplies

    5. Assist with setting appointments and meetings

    6. Handle incoming and outgoing mail and packages

    7. Copy class material, exams, syllabuses, and course policies

    8. Coordinate with University Marketing to edit and update department web pages

    9. Coordinate the creation and dissemination of other departmental communication pieces 

    10. Maintain current records of department majors and minors and for tracking alumni

  2.  Supervise student employees

    1. Hire, train, coordinate and oversee student employees

    2. Responsible for work areas under their supervision

    3. Oversee student review process: evaluating student employees individually

    4. Have knowledge of all student positions and office equipment use

  3. Maintain department budgets and finances

    1. Process, reconcile, and redistribute payments to faculty, staff and students from multiple funding sources.

    2. Manage procurement and payable documents

    3. Initiate all budget change requests for operating accounts and grants/contracts

    4. Manage purchasing card activity, including reconciliation, security levels, and appropriateness of expenditures.

    5. Assemble data and prepare a variety of reports for faculty and department heads to assist in long and short-term management of funds.

  4. Serve as the building maintenance support coordinator

    1. Coordinate communication between building occupants, Facilities Services & Operations, University Police Department, and any other interests in facility related issues.

    2. Coordinate information to and from SchoolDude regarding Facilities Services and Operations that affect work conditions in the building. 

    3. Coordinate common space usage for events, including afterhours use. 

    4. Maintains key system to the building.

  5. Academic Support

    1. Assist department chairs with accreditation and program review

      1. Provide information to support review and University wide assessment

    2. Assist the department chairs with all new faculty hires 

      1. Provide transcripts and other documents to the Office of Effectiveness

      2. Work with Human Resources and the Adams Center to assist with onboarding new faculty

    3. Administer and/or proctor exams, including placement or course challenge exams.

  6. Plan and implement department events

    1. Plan and coordinate departmental events on and off campus and within the community.

    2. Help maintain budget expenditures and records for each event.

  7. Perform other duties as needed or assigned

Professional Development Requirements
  1. Skills Required 

    1. Microsoft Office (Word, Excel, etc)

    2. Google (mail, calendars, drive) 

    3. My ACU dashboard

  2. Training Modules Required

    1. Banner

    2. CS Gold

    3. PageUp 

Qualifications
  1.  Professional

    1. A minimum of two years of college or three years of responsible experience in office management and administration

    2. Ability to handle confidential and proprietary information

    3. Excellent communication skills

  2.  Personal

    1. Professional attitude 

    2. Self motivated with excellent time management skills

    3. Ability to prioritize and adapt to demands. Ability to organize and manage multiple projects

    4. Ability to adapt to new technologies and learn new skills

    5. Problem-solving skills

    6. Well-groomed and professional appearance

Physical Demands
  1. Ability to lift small items (less than 20 pounds) and to bend, stoop, or kneel to access files and other items

  2. Ability to sit and work at a computer for long periods of time

Additional Information

ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.

ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets.  Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.

 

Advertised: Central Daylight Time
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