Employment Opportunities at ACU

At Abilene Christian University, you will find more than a job. You will find a workplace where you can impact the lives of more than 5,200 students who are being educated as Christ-centered global leaders each year. The university has been recognized as a "Great College to Work For" by The Chronicle of Higher Education for 11 years. We offer a dynamic and collaborative work environment, expansive opportunities for professional and personal development, and an emphasis on our core Christian values. Explore these postings for the Abilene campus and Dallas branch to find the right fit for you.

NOTE: ACU is currently accepting applications for *all posted positions*. Student employees should apply now for positions for the fall semester.

Some faculty and staff positions on the Abilene campus may be subject to a hiring pause as a response to the continuously changing circumstances involving COVID-19. For additional information or assistance, contact tiffany.badon@acu.edu.

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Financial Manager for the Performing Arts

Apply now Job no: 492898
Work Type: Staff part-time
Location: Abilene
Categories: Staff

About ACU

ACU is affiliated with the fellowship of the Church of Christ. All applicants must be professing Christians and willing to support the Christian mission and purpose of Abilene Christian University while employed by the university.

Title of Position Financial Manager for the Performing Arts
Posting Location Abilene, TX
Department Music and Theatre
Employee Class Nonexempt Part-time
Basic Responsibilities
  1.  University Purchasing Card

  2. Request for Payment

  3. Personnel Action Form (ePAF) – Faculty/Staff 

  4. Charges to Student Accounts 

  5. Travel Services 

  6. Travel Expenses (Concur) 

  7. Financial Reporting 

  8. Professional Development

  9. WPAC Recital Hall & WPAC North Lobby 

  10. Tax Forms 

  11. Deposits

  12. Journal Entries/Budget Adjustments 

  13. Purchase Orders 

  14. Copiers 

  15. Donations

  16. Student Entertainment Voucher 

  17. Capital Expenditures (purchases over $5,000)

Essential Duties
  1.  University Purchasing Card

    1. Aggregate and organize receipts received from card users (daily) 

    2. Reconcile charges posted to JP Morgan to receipts received (weekly) 

    3. Notify card users of charges without corresponding receipts (weekly) 

    4. Reallocate transactions on JP Morgan website (monthly) 

    5. Produce and proof expense reports (monthly) 

    6. Obtain user and supervisor authorization of expense report via Adobe Sign (monthly) Forward approved and authorized expense report to Financial Operations via Adobe Sign (monthly) Retain archival copy (PDF) of approved and authorized expense report 


  1. Request for Payment

    1. Aggregate invoices, contracts, or other forms of payment demands from faculty and staff (daily) Create Request for Payment form (daily) 

    2. Obtain for requestor and supervisor (chair or CAS dean) signatures via Adobe sign (daily) Forward PDF to Financial Operations after all approvals received (daily) 

    3. Track requests in Banner to ensure payment made to the vendor 

    4. Retain archival copy (PDF) of completed forms and maintain a log of purchases 


  1. Personnel Action Form (ePAF) – Faculty/Staff 

    1. Create ePAF after notification from chair/dean of new faculty/staff hire or supplemental pay (daily) 

    2. Retain archival copy (PDF) of completed forms 


  1. Charges to Student Accounts 

    1. Aggregate documentation of charges from faculty/staff (daily) 

    2. Enter charges in Banner (daily) 

    3. Log all charges made for reference (daily) 

    4. Reconcile charges to monthly financial reports (monthly) 


  1. Travel Services 

    1. Make lodging reservations for guests visiting the department (on request of faculty/staff) 

    2. Make rental car reservations as necessary for visiting guests (on request of faculty/staff) 


  1. Travel Expenses (Concur) 

    1. Assist traveling faculty/staff in creating travel request in Concur (daily) 

    2. Aggregate receipts (cash and Travel Card) from travelers (daily) 

    3. Complete Travel Expense reports in Concur (daily) 


  1. Financial Reporting 

    1. Create and distribute monthly financial reports (Summary and Detail) from detailed transactions for each budget organization along with a composite financial report for the department (monthly) 

    2. Reconcile report with FGRODTA report from Banner (monthly) 

    3. Provide analysis and explanation to report recipients (as requested/needed) 

    4. Report balances in organization and department restricted funds (monthly)


  1. Professional Development

    1. Work with each chair on departmental budget (internal) for professional development (summer) 

    2. Collect faculty award letters from CAS dean’s office and integrate into departmental professional development budget (typically September or October) 

    3. Aggregate eligible expenses from faculty and request reimbursement of award amounts from CAS dean (as needed – Professional Development travel handled thru Concur) 


  1. WPAC Recital Hall & WPAC North Lobby 

    1. Record and deposit funds for deposit and rental of Recital Hall & North Lobby (daily)


  1. Tax Forms 

    1. Collect and catalog W‐9 forms received from department payees (daily) 

    2. Forward original forms to Accounts Payable with Request for Payment (when necessary – only if no W‐ 9 on file at AP) 

    3. Maintain a log of received forms for reference (as received) 



  1. Deposits

    1. Deposit funds received by the department with the cashier in Financial Operations (daily) 

    2. Maintain file and log of deposits for department records (daily) 


  1. Journal Entries/Budget Adjustments 

    1. Create journal entries as necessary to correct transactions or transfer funds (daily) Catalog entries and track to completion 

    2. Maintain a log of completed JE’s 


  1. Purchase Orders 

    1. Create requisition and purchase order for vendors that require PO (daily) 

    2. Receive PO in Banner when purchased item(s) are received (daily) 

    3. Forward approved invoice to Accounts Payable when received (daily) 


  1. Copiers 

    1. Monitor music lab copier and periodically deposit cash and coins from coin box (typically summer) 


  1. Donations 

    1. Complete Gift Transmittal Form for gifts received directly by the department (daily) 

    2. Log gifts and file copy of forms (daily) 


  1. Student Entertainment Voucher 

    1. Complete form for faculty/staff and forward to Financial Operations (as requested by faculty/staff) 


  1. Capital Expenditures (purchases over $5,000) 

    1. Follow through ordering process (via PO or Request for Payment or PCard charge) and log capital items Verify expenditure is posted to proper capital expense GL account 

    2. Verify funding is transferred from the funding organization (if applicable) 

    3. Complete Capital Asset Memo and forward to Financial Operations

Professional Development Requirements
  1. Skills required

1.   Microsoft Office- Word, Excel, PowerPoint

2.   Google (mail, calendars, drive, forms, spreadsheets, etc.)

3.   MyACU dashboard (quicklinks, Adobe sign, etc.)


  1. Training Modules required

  1. Banner

  2. Discoverer

  3. Google products

  4. Adobe products

  5. Page Up

  6. Concur

  7. J.P. Morgan 

  8. Other new ACU software as needed

Qualifications
  1. Professional

  1. Excellent verbal and written language skills

  2. Strong organizational and problem-solving skills

  3. Excellent independent work abilities

  4. Professional written and verbal communication skills

  5. Knowledge of MS Word, Excel, Gmail, and Google calendar

B.  Personal

  1. Excellent interpersonal skills; diplomacy

  2. Task and schedule flexibility

  3. Ability to maintain confidentiality

Physical Demands
  1. Sit and stand for long periods of time

  2. Light lifting (25-30 lbs)

  3. Frequent walking across campus 

  4. Ability to handle the stress of multiple tasks and deadlines

  5. Occasionally work hours other than regular business hours as needed during special events

Additional Information

ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.

ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets.  Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.

 

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