Employment Opportunities at ACU

At Abilene Christian University, you will find more than a job. You will find a workplace where you can impact the lives of more than 5,200 students who are being educated as Christ-centered global leaders each year. The university has been recognized as a "Great College to Work For" by The Chronicle of Higher Education for 11 years. We offer a dynamic and collaborative work environment, expansive opportunities for professional and personal development, and an emphasis on our core Christian values. Explore these postings for the Abilene campus and Dallas branch to find the right fit for you.

At Abilene Christian University, you will find more than a job. You will find a workplace where you can impact the lives of more than 5,200 students who are being educated as Christ-centered global leaders each year. The university has been recognized as a "Great College to Work For" by The Chronicle of Higher Education for 11 years. We offer a dynamic and collaborative work environment, expansive opportunities for professional and personal development, and an emphasis on our core Christian values. Explore these postings for the Abilene campus and Dallas branch to find the right fit for you.

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Advancement and Office of Gift Planning Administrative Coordinator

Apply now Job no: 493349
Work Type: Staff full-time
Location: Abilene
Categories: Staff, Advancement/ Alumni

About ACU

ACU is affiliated with the fellowship of the Church of Christ. All applicants must be professing Christians and willing to support the Christian mission and purpose of Abilene Christian University while employed by the university.

Title of Position Advancement and Office of Gift Planning Administrative Coordinator
Posting Location Abilene
Department Advancement - Gift Planning
Employee Class Nonexempt Full-time
Basic Responsibilities
    1. Provide administrative support to the ACU Foundation, Chancellor, and to the Assistant Vice President for Advancement.
    2. Provide administrative support for Advancement officers.
    3. Assist in the oversight and management of the Advancement, ACU Foundation, and corresponding budgets.
    4. Assist with hiring, training and supervising student employees.
    5. Assist with ACIMCO.

Essential Duties
    1. Provide administrative support to the ACU Foundation, Chancellor, and to the Assistant Vice President for Advancement.
      1. Assist when necessary with the calendar, arranging meetings, and travel.
      2. Assist with ACU Foundation communications and donor transactions.
      3. Organize and maintain donor/Heritage Society files.
      4. Assist with event planning as needed.
    2. Provide administrative support for Advancement officers.
      1. Assist when necessary with meetings and travel.
      2. Coordinate regular Advancement team meetings and training sessions.
      3. Assist with the facilitation and execution of endowment and gift agreements.
      4. Manage game, Sing Song and other tickets for Advancement officers.
    3. Assist in the oversight and management of the Advancement, ACU Foundation, and corresponding budgets.
      1. Process purchase orders, payment requests, journal entries, expense reports and purchasing card reports.
      2. Run monthly reports and reconcile.
      3. Maintain accurate files and records.
    4. Assist with hiring, training, and supervising student employees as they perform the following duties:
      1. Serve as receptionist and answer phones for Advancement/ACU Foundation.
      2. Enter contact reports.
      3. Manage mailings.
      4. Enter contact reports.
    5. Assist with ACIMCO
      1. Manage mailings for Trust/Annuity check distributions and direct deposits.
      2. Mail ACIMCO statements.
      3. Mail letters and K1 statements.
      4. Enter contact reports.
Professional Development Requirements
    1. Skills 
      1. Excellent working knowledge of Microsoft Suite (Word, Excel, PowerPoint) required.
      2. Strong telephone skills.
      3. Strong organizational skills.
      4. Strong written and verbal communication skills.
      5. Strong budgetary and/or bookkeeping skills.
    2. Training Modules Required
      1. Banner Alumni, Finance, and Discoverer reports.
      2. CRM Advance
      3. Google Suite (Calendar, Sheets, Drives, Docs, Hangouts)
      4. JP Morgan Chase reporting system.
      5. Concur
      6. Zoom

Qualifications
    1. Professional
      1. High school diploma required. Bachelor’s degree preferred.
      2. Minimum of three to five years of administrative /office management experience preferred.
      3. Previous budget management and/or bookkeeping experience.
    2. Personal
      1. Well-developed interpersonal skills.
      2. Professional presence and demeanor.
      3. Discretion appropriate to working with donors and potential donors.
Physical Demands

            A. Sit for long periods of time.

Additional Information

ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.

ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets.  Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.

 

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