Bookkeeping Coordinator

Job no: 493812
Position type: Staff full-time
Location: Remote
Division/Equivalent: ACU Dallas
School/Unit: ACU Dallas Operations
Department/Office: ACU Dallas Financial Services
Categories: Staff

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About ACU

ACU is affiliated with the fellowship of the Church of Christ. All applicants must be professing Christians and willing to support the Christian mission and purpose of Abilene Christian University while employed by the university.
Title of Position Bookkeeping Coordinator
Posting Location Remote-Dallas
Department ACU Dallas Operations
Employee Class Nonexempt Full-time
Basic Responsibilities

  1. Coordinate bookkeeping functions of the ACU Dallas campus 

  1. Provide other document processing support 
Essential Duties

A. Coordinate Bookkeeping Functions of the ACU Dallas Campus: 

  1. Prepare, Submit, Monitor, Manage Process Flow, Field Inquiries for: 

a. All Dallas Requests for Payment (RFP) 

b. Journal Entries (JE) 

c. Performing Payroll and Marketing Allocations 

d. Purchasing Card Reconciliation Reports (P-Card) and timely submission of P-Card entries from staff 

e. Ad Hoc as assigned 

  1. Coordinate with Vendors to Ensure Timely Invoicing 

  1. Monitor Transactions and Perform Reconciliation of Marketplace (online retail) Transactions 

  1. Compile Monthly Budget Reports reconciling with internal systems  

  1. Assist in the creation, maintenance, accuracy and relevance of non-student, non-program billing detail codes within the billing system 

  1. Manage billing processes for university revenues charged to vendors 

  1. Provide backup for performing system maintenance of the receivables subledger of AR details to the general ledger 

 

B. Provide Other Document Processing Support for: 

  1. Aid with Travel Requests and Expense Reporting (Concur) 

  1. Maintain and Implement Records Management Policies 

 
Professional Development Requirements

A. Skills   

  1. Accurate Keyboarding Skills and Computer Skills 

  1. Time Management Skills 

  1. Maintain Utmost Confidentiality 

  1. Computer Software Skills Including Microsoft Word, Excel, Gmail, Google Docs, and Adobe Sign 

  1. Excellent Written and Oral Communication Skills 

  1. Critical Thinking Skills 

 

B. Training Modules Required 

  1. Banner Basics 

  1. TM1 

  1. COGNOS 

  1. Google Calendar 

  1. Google Docs 

  1. Adobe Sign 

  1. Purchasing Card Management 

  1. Concur 
Qualifications

A. Professional 

  1. College degree and/or five years bookkeeping experience. 

  1. Experience in managing accounts payable. 

  1. Excellent grammar and proofing skills 

  1. Computer literate in all areas (software, internet, hardware, peripherals) 

 

B. Personal 

  1. Interest, aptitude, and skill in numbers, bookkeeping, and account reconciliation 

  1. Manages multiple projects and deadlines 

  1. Execute duties with minimal supervision 

  1. Willingness to adapt to change, learn innovative technologies, and new skills 

  1. Problem solves, asks for input, and initiates solutions 

  1. Possesses critical thinking skills 

  1. Possesses well-developed interpersonal skills  

  1. High positivity, friendliness, and patience  
     
Physical Demands

  1. Ability to sit at a computer for extended periods of time 

  1. Able to work extended regular business hours in extraordinary circumstances or as needed to complete assigned tasks 
Additional Information

ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.

ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets.  Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.

 

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