A. Ensure proper and efficient administration of the SSS grant project.
1. Project Director will work in conjunction with the ACU Business Office to ensure
accurate and efficient recordkeeping procedures and employ effective practices in
keeping with ACU’s financial management system and Education Department
General Administrative Regulations (EDGAR), including monthly reporting and
reconciliation of the monthly budget statement
2. Project Director will ensure that all individual Participant forms, eligibility
documents, and academic records will be placed in official Participant files that
will be stored in a secure and locked filing cabinet in the Project Director’s office
per the Family Educational Rights and Privacy Act (FERPA).
3. Project Director will maintain the Project database, including an electronic log of
all Participants’ meetings and group workshops
4. Project Director will ensure that all Project and student records will be retained
for a minimum of three (3) years after the conclusion of each five-year funding
B. Project Director will be responsible for the day-to-day supervision and evaluation of all
1. Project Director will ensure that all Project staff are recruited, hired, trained, and
supervised in a manner consistent with ACU policies and procedures.
2. Project staff will complete and sign monthly time and effort reports to document
work schedules and their time and effort spent.
3. Project Director will conduct weekly meetings with Project staff to discuss the
administration and implementation of Project activities, new or revised policies and
procedures, Participant issues and concerns, and progress toward the achievement of
all Project objectives.
4. Project staff will receive ongoing training throughout each year in the areas of student
retention, persistence, academic advising, financial aid information, TRIO legislation
and regulations, Project and student database procedures, FERPA, etc.
5. Project Director will monitor the work performance of all Project staff regularly to
assess the achievement of specific duties and responsibilities that will be documented
on annual performance evaluations as required by ACU.
C. The Project Director will communicate the project to all relevant audiences; recruit
and retain eligible participants; create a strong network of support services to address
Participants’ needs; assess needs and monitor progress of each Participant; and
provide services that address the goals and objectives of the project -- all as outlined
in the grant proposal.
1. The Project Director will inform ACU students of the SSS Project
2. The Project Director will identify, recruit, select and retain eligible project
participants with academic need.
3. The Project Director will collaborate with ACU programs and departments to
create a strong network of support services to address Participants’ needs.
4. The Project Director and their team will be responsible for assessing each
individual participant’s need for specific services and monitoring each
participant’s academic progress at the institution for satisfactory academic
D. The Project Director will implement an appropriate, continuous and comprehensive
evaluation plan that incorporates both quantitative and qualitative evaluation methods --
as outlined in the grant proposal (Logic Model, Goals-Based Evaluation, Outcomes-
Based Evaluation, Quasi-Experimental design Study and Process-Based Evaluation)--
and use the findings to implement educated and informed decisions about how to adjust
and improve Project activities, services, policies, and procedures to more appropriately
meet Participants’ needs and accomplish all Project objectives.
1. The Project Director will collect and assess data on a daily, weekly, monthly,
semester, and annual basis.
2. The Project Director will examine in specific and measurable ways, using
appropriate baseline data, the success of the project in improving academic
achievement, retention, and graduation of project Participants.
3. The Project Director will use the results of an evaluation to make programmatic
changes based upon the results of the project evaluations.
4. The Project Director will ensure the evaluation results and findings will be
reviewed weekly at Project Staff Meetings and at the end of each semester at
Data Review/Program Improvement Meetings.
5. The Project Director will ensure the Outcomes-Based Evaluations will be
disclosed in a formal report to supplement the findings on the Project’s Annual
Performance Report (APR) at the end of the year and distributed to SSS Project
Director, Executive Director of University Access Programs, and Provost’s
6. The Project Director will ensure the results of the External Process-Based
Evaluation and Quasi-Experimental Design Study will be reviewed by the
Provost at least once per Project cycle.
E. The Project Director will provide any and all compliance reporting as directed
by the grant administrator and the ACU Office of Research and Sponsored
|Professional Development Requirements
A. Training Modules Required
1. Gallup Strengths Finder
4. TRIO legislation and regulations
6. Student Success components (retention, persistence, advising, financial aid, etc.)
7. Programming that promotes the annual persistence rates of SSS Eligible Students
from one academic year to the next.
8. Programming that improves the annual academic standing (grade point average) rates
of SSS Eligible Students.
9. Training regarding ensuring college graduation and promote graduate school
enrollment for SSS Eligible Students.
10. Training in effective student “coaching,” specifically in the areas of guiding SSS
Eligible Students with goal setting, time management, self-advocacy, and study skills.
||A. Master’s degree required; doctoral degree preferred in education, counseling or
related field from an accredited college or university.
B. Professional or personal experiences in overcoming barriers similar to those
C. Minimum of three (3) years of experience in the areas of staff supervision, budget
management, program development and evaluation, reporting, and compliance
with federal regulations.
D. Minimum of three (3) years of experience with federal TRIO programs, academic
support programs, or similar programs for disadvantaged college students.
E. Ability to administer and manage educational opportunity related programs.
F. Knowledge of educational advising strategies, learning styles, and developing
non-cognitive behaviors for the success of SSS Eligible Students.
G. Knowledge of practices of administrative organization and management.
H. Knowledge of applicable federal, state, local, rules, and regulations. Ability to
develop budgets and monitor expenditures.
I. Ability to collect and analyze data and conduct internal Project evaluations.
J. Ability to provide leadership and establish effective working relationships.
K. Knowledge of barriers to postsecondary education faced by low income and first-
generation college students.
ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.
ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets. Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.